What back office help costs. Every price, published.
Back office prices online are often bookkeeping only. This page prices the whole back office for subcontractors: bids, drawings, bid management, purchasing, and books. We confirm scope and price before we start, and you approve every bid and PO.
Your first paid bid is backed by a money-back guarantee.
Axentra Solutions' back office plans cost $2,500, $5,000, or $7,500 a month, plus an optional $1,500 Premium add-on. You can also pay per bid with no monthly plan: $350, $500, $800, or from $1,200 by size. Shop drawings are $150 a sheet, or $175 to $195 for complex millwork.
Back office plans
Your whole back office for a flat monthly fee.
Bids and shop drawings are back in 24 to 48 hours.
Two quick questions. We suggest a starting point and confirm it on your back office call.
Pick an answer to each question to see a suggestion.
Starter
The back office for steady bidding.
- Up to 5 bids a month
- Bid management
Pro
Bids, drawings, purchasing, and books.
- Up to 8 bids a month
- Bid management
- Purchasing and POs
- Bookkeeping (up to 150 transactions)
- 4 shop drawing sheets
Full Office
The whole office, run for you.
- Up to 12 bids a month
- Everything in Pro
- Job costing and WIP
- 10 shop drawing sheets
- Project management and scheduling coordinator
Compare plans
| Feature | Starter | ProRecommended | Full Office |
|---|---|---|---|
| Price | $2,500/mo | $5,000/mo | $7,500/mo |
| Bids per month | Up to 5 | Up to 8 | Up to 12 |
| Bid management | Included | Included | Included |
| Purchasing and POs | Not included | Included | Included |
| Bookkeeping in QuickBooks | Not included | Up to 150 transactions | Everything in Pro |
| Job costing and WIP | Not included | Not included | Included |
| Shop drawing sheets | Not included | 4 sheets | 10 sheets |
| Project management and scheduling coordinator | Not included | Not included | Included |
| Extra bids above your plan | Per-bid prices | Per-bid prices | Per-bid prices |
Per-bid prices: $350 small, $500 medium, $800 large, from $1,200 XL or complex.
Premium
Premium adds a dedicated point of contact who knows your jobs, a standing weekly call, rush turnaround when you need it (up to a monthly cap), and a senior second review on every bid.
- Dedicated point of contact
- Weekly call
- Rush turnaround up to a monthly cap
- Senior second review on every bid
Pay per bid, no monthly plan required. Extra bids above your plan are billed at the same per-bid rates below.
Bids and takeoffs, by size
Pay per bid, no monthly plan required. The estimating desk, priced by bid size. The same rates apply to extra bids above your plan.
1 trade, residential, up to about 15 sheets
1 to 2 trades, up to about 40 sheets, or small multifamily
Multi-trade, multifamily, or commercial
Quoted per project
Single-service rates
Every desk of the back office, with its own published rate.
| Service | Price |
|---|---|
| Shop drawings (24 to 48 hour turnaround) | $150 / sheet ($175 to $195 complex millwork) |
| Purchasing: POs, supplier quotes, delivery tracking | Ask us |
| Bid management | $750 / month |
| Bookkeeping in QuickBooks, up to 150 transactions | $750 / month |
| Bookkeeping plus job costing, WIP, and retainage, up to 400 transactions | $1,100 / month |
| Bids, pay per bid with no monthly plan, or extra bids above your plan | $350 / $500 / $800 / from $1,200 |
| First paid bid | Money-back guarantee |
Compare it to a hire.
BLS median pay for one cost estimator at a specialty trade contractor ($80,330) plus one construction bookkeeping clerk ($54,890) comes to about $11,270 a month, before taxes and benefits (May 2025). Full Office is $7,500 a month.
Sources
- U.S. Bureau of Labor Statistics, Occupational Outlook Handbook: Cost Estimators (median pay, May 2025) (opens in a new tab)
- U.S. Bureau of Labor Statistics, Occupational Outlook Handbook: Bookkeeping, Accounting, and Auditing Clerks (median pay, May 2025) (opens in a new tab)
Pay figures are national medians, before payroll taxes and benefits. They are not Axentra Solutions prices.
Back office pricing questions.
How much does back office help cost?
Back office plans are $2,500 (Starter), $5,000 (Pro), and $7,500 (Full Office) a month. Premium adds $1,500 a month to any plan.
What is inside each plan?
Starter covers up to 5 bids a month and bid management. Pro covers up to 8 bids, bid management, purchasing, bookkeeping up to 150 transactions, and 4 shop drawing sheets. Full Office covers up to 12 bids, everything in Pro, job costing and WIP, 10 sheets, and project management.
Can I pay per bid without a monthly plan?
Yes. Pay per bid, no monthly plan required: $350, $500, $800, or from $1,200 by size.
What happens if I need more bids than my plan includes?
Extra bids are billed at the per-bid rates: $350, $500, $800, or from $1,200, by size.
How is a bid size set?
By trades and sheet count. Small is 1 trade, residential, up to about 15 sheets. Medium is 1 to 2 trades, up to about 40 sheets, or small multifamily. Large is multi-trade, multifamily, or commercial. XL is quoted per project.
What does a shop drawing sheet cost?
$150 a sheet for standard work and $175 to $195 for complex millwork. Drawings are typically back in 24 to 48 hours.
How long does a bid take?
Bids and shop drawings are typically back in 24 to 48 hours.
How is bookkeeping priced?
$750 a month for up to 150 transactions, covering reconciliations, AP/AR, and invoicing in QuickBooks. $1,100 a month adds job costing, WIP, and retainage for up to 400 transactions.
How is purchasing priced?
Purchasing is included in Pro and Full Office. For purchasing on its own, ask us for a quote.
What is the Premium add-on?
A $1,500 a month add-on for any back office plan: a dedicated point of contact, a weekly call, rush turnaround up to a monthly cap, and a senior second review on every bid.
Do you do a free first bid?
No. Your first paid bid is backed by a money-back guarantee instead.
Who sets the prices on my bids?
You do. We prepare the quantities, drawings, and paperwork. You set prices and approve every bid and PO.
Get a price for your office.
Book a back office call. We look at your bid volume and your books, and we tell you which plan fits and what it costs.