Back office help for countertop, cabinet, and stone subs.
Bids, shop drawings, bid dates, POs, and books all end up on the owner's desk at night. Axentra Solutions takes that desk off your hands. One team runs the whole back office for subcontractors, starting with tops, casework, and stone. Bids and shop drawings come back in 24 to 48 hours.
Your first paid bid is backed by a money-back guarantee.
Or call 818-696-3043
- 6 years running a full sub's office
- 10 to 12 bids a month
- about $18M in sales
Axentra Solutions provides back office help for US trade subcontractors, starting with countertop, cabinet, and stone shops. One team runs your estimating and bids, shop drawings, bid management, purchasing, and bookkeeping. Back office plans run $2,500 to $7,500 a month.
What you hand off. What you keep.
We take
- Takeoffs and itemized bids, back in 24 to 48 hours, in your template if you have one
- The bid log: every invite, due date, and addendum
- Shop drawings with seams, cutouts, and elevations
- POs built from approved drawings, and delivery tracking
- Job-costed books, reconciled every month
- Submittals, change orders, and closeout paperwork
You keep
- Your prices and markup
- Sign-off on every bid and every PO
- Your customers and your GC relationships
- Your plans, pricing, and books, kept confidential
Our team ran a full subcontractor's office this way for six years. Read the case study
See the work before you hand it over.
These are real deliverable formats on sample projects: itemized bids, takeoffs, and shop drawings. Open one and you see exactly what lands in your inbox. Our takeoff samples are built in PlanSwift and our cabinet drawings in Mozaik.
SAMPLE: fictional projects. All names, companies, and quantities are for demonstration only.
One back office. Every desk from bid to cash.
We follow your job the way it moves. We win it, get it approved, then buy, bill, and collect. When the job closes, its real costs go into your next bid.
Win the job
01Estimating & takeoffs
Quantities and itemized bids you price and send.
Learn more02Bid management
Every invite, due date, and addendum in one log.
Learn moreGet it approved
03Shop drawings
Seams, cutouts, and elevations drawn for submittal, back in 24 to 48 hours.
Learn more04Project management
Submittals, schedules, and change orders tracked.
Learn moreBuy, bill, get paid
05Purchasing
POs built from approved drawings.
Learn more06Bookkeeping
Job-costed books that show what each job made.
Learn moreOne job through your back office.
Here is the first desk up close: plans in to a bid you can send. Shown on redacted sample work.
Plan set receivedSplash, 4 inUndermount sink cutoutSide splash
- 111.00 boxesCabinet boxes
- 233.55 SFCountertop, net
- 328.29 LFFinished edge
- 49.30 SFTile with 10% waste
Total, itemized by RFP lineYour bid. Your price.
- You set the price and markup
- You approve and send every bid
- Your plans and pricing stay confidential
- Money-back guarantee on your first paid bid
You send the plan set, specs, and addenda, or a plan-room link, with the bid date and scope.
Six years as one subcontractor's entire office.
Hiring an office costs more than a salary.
The BLS puts median pay for cost estimators at specialty trade contractors at $80,330 a year. Bookkeeping clerks in construction earn a median of $54,890 (May 2025). Together that is about $11,270 a month in pay alone, before taxes, benefits, and software. Full Office is $7,500 a month and also covers drawings, purchasing, and bid management.
Finding those people is hard too. In the AGC and NCCER 2025 Workforce Survey, 77% of firms with estimating openings had trouble filling them, and 40% with accounting openings did.
Sources
- U.S. Bureau of Labor Statistics, Occupational Outlook Handbook: Cost Estimators (median pay, May 2025) (opens in a new tab)
- U.S. Bureau of Labor Statistics, Occupational Outlook Handbook: Bookkeeping, Accounting, and Auditing Clerks (median pay, May 2025) (opens in a new tab)
- AGC and NCCER, 2025 Workforce Survey, national results (PDF) (opens in a new tab)
Pay figures are national medians, before payroll taxes and benefits. They are not Axentra Solutions prices.
Built for countertop, cabinet, and stone shops.
Tops, casework, and stone come first for us, and we run the office for tile and flooring subs too. Every desk knows the units your trade bids in.
Countertops
SF by material, edge LF, cutouts, and seam layouts.
Learn moreCabinets
Counts, LF, unit schedules, and elevations.
Learn moreStone
Slab yield, seams, and fabrication details.
Learn moreTile
SF by area and tile type, with trim and setting materials.
Learn moreFlooring
SF by room and product, with transitions and waste.
Learn moreWhat back office help costs.
- Starter$2,500/mo
- Pro$5,000/mo
- Full Office$7,500/mo
- Premium add-on$1,500/mo
Single-service rates stay published: bids $350, $500, $800, or from $1,200; shop drawings $150 a sheet, or $175 to $195 for complex work.
See every priceQuestions subs ask us.
What is back office help for subcontractors?
It means an outside team runs the office work a sub would otherwise hire for: estimating and bids, bid management, shop drawings, purchasing, and bookkeeping. At Axentra Solutions one team runs all of it, so the takeoff, the drawings, the POs, and the books stay connected.
Which trades do you work with?
Countertop, cabinet, and stone shops come first, and we also work with tile and flooring subs. We are based in Southern California and work with subs across the US.
How much does back office help cost?
Back office plans are $2,500, $5,000, or $7,500 a month, plus an optional $1,500 Premium add-on. Bids are priced at $350, $500, $800, or from $1,200, and shop drawings at $150 a sheet, or $175 to $195 for complex work.
Is it cheaper than hiring an estimator and a bookkeeper?
Median pay alone for one estimator and one construction bookkeeper is about $11,270 a month, based on BLS data. That is before taxes and benefits. Full Office is $7,500 a month. Your real cost depends on your market and how much work you have.
Who sets the price on my bids?
You do. We prepare the quantities, drawings, and paperwork. You set prices and markup and approve every bid and PO before it goes out.
Do I lose control of my books?
No. Your books stay in your QuickBooks file. We keep them reconciled and job-costed, and you see the reports every month.
How fast is turnaround?
Bids and shop drawings are typically back in 24 to 48 hours.
Are my plans and pricing kept confidential?
Yes. Your plans, pricing, and files are kept confidential and used only for your work.
Do you visit job sites?
No. We work from your plans, specs, addenda, and the field dimensions your team sends.
Do you do a free first bid?
No. Your first paid bid is backed by a money-back guarantee instead.
How do I get started?
Book a back office call. We look at how your office runs today and which desks to hand off first.
Hand off the office. Keep the jobs.
Book a back office call. Tell us what lands on your desk each week, and we will show you which desks we take and what that costs.
Have a job out to bid? Mention it when you book.